Skyline Mountain Special Services District
2201 Skyline Mountain Resort
Fairview, UT 84629
Minutes of the monthly Board of Trustees Meeting held Feb 16th, 2008
At the Skyline Mountain Resort Clubhouse 

1 Meeting called to order at 6:40 p.m.  In attendance were Frank Fraser, Terry Behunin, Mont Pugmire, Jay Hansen, R.J. Slater of the Board.  Also in attendance was Shella Behunin.

  1. Minutes of the Jan 2008 meeting were previously electronically sent for review.  Frank Fraser wanted to correct an entry concerning Jesse Baker.  He wanted the minutes to indicate that the Board as a whole did not become aware of Baker’s situation until Jan. 08.  Also, according to the open meetings statute we have to have the names of attendees in the minutes, not just on a separate roll.  Motion to accept as amended was made and seconded.  Minutes, as amended were approved 5-0.
  2. Frank reviewed, for our annual training, the Utah Open Meetings statute.  He taught us about posting agendas; rolls; need to have all topics on the agenda.  Topics not on the agenda may not be considered.  There was some discussion about the part that says we will be posted also on a local newspaper.  It was decided that posting on the web site + posting at the clubhouse, as we have done in the past will likely be sufficient.  We are required to keep the tapes and the written minutes for all meetings.  Closed meetings are allowed under circumstances where litigation, personnel, collective bargaining, lease of purchase of property; discussion of potential criminal misconduct.  Closed meetings require a 2/3 vote of the board present, in our case, 4 out of 5.  Willful violation of the act is a class B misdemeanor.  Frank expressed concern about possible violations of privacy law as a conflict to the releasing information.
  3. Focal Points:  Frank has developed a page with 5 major focal points to be used in assigning responsibilities to each Board member with the suggestion that these be assigned to 2 board members.   Things such as roads, new water development etc.  Jay suggested that we each review and discuss at the next meeting.
  4. Road Scoring-evaluation form:  Frank has developed a scoring system for prioritizing road maintenance projects.  These would be given a score by the entire board and could be done even by sections of a road if the entire road is not involved.  In the proposed response letter we may need to offer the suggestion that individual areas could possibly band together to do improvements to their specific area.  Terry worried about the possibilities of members doing improvements and then us being saddled with the maintenance of these areas, which may or may not be an added expense.  We need to ask members calling individual board members to submit their complaint/request in writing.  The example was given of an area that may be developed with full paving such as the golf course lots.  There may have to be an adjustment to the dues for areas that have more expensive maintenance requirements due to paving vs. gravel etc.  Terry said he didn’t even think we should continue the MgCl projects.  Mont said, you certainly won’t hear anything negative from the people who have had it done in front of their cabins/homes.  Jay stated that it has also helped our maintenance costs.  We used to grade 4-6 times a year on Birch Creek and now we grade only once.  Jay inquired as to what funds we have to cover possible “road wash outs” due to the unusually good snow pack. 
  5. One ton truck update:  Jay: I have the keys and it is ready to tow over to the mechanic for evaluation.  If it proves to be acceptable from a maintenance standpoint, we will then need to figure out where it is kept and who would look after it.
  6. Insurance:  Two questions:  1.  What actual policies do we have and 2.  Analyze what we have to make sure we have full insurance, including board member liability protection and possible ‘errors and omissions’ policies. 
  7. Records:  We are likely covered under GRAMMA law.  We must be careful about releasing member requested information as it concerned privacy laws.  We can provide the information but we should be very careful about violating privacy laws as to names etc.
  8. Water sampling:  Frank got into another discussion with a person at the State wherein they said we failed a November test, which was wrong.  The problem is she then copies Central Utah Health and in this case erroneously.  Frank asked her to write to Central Utah Health clarifying the error and copying us on such a letter.  Terry asked if we checked with Fairview or Mt. Pleasant to see who does their testing.  Mont said that was not done when Everett Taylor became our Certified Systems Operator.  Terry said that we still need to find someone who will correctly do our sampling and completing the reporting.  Terry said, if we don’t do this properly, it could jeopardize our new water system application.  Frank showed us the triennial tests for all chemicals and we passed just fine.  We will have to do Thad’s when we start it up this summer.
  9. St. George Training:  Frank said, as he has looked at the big annual meeting, we may want to have several of us go because they have some very good sessions.  John Lawson is going to report to us, as well as Joe Hanks and Everett Taylor will share what they find.
  10. Legislative update:  The new legislation that helps protect our water so it can’t be forfeited and can be kept in reserve for future growth.  It has passed the house and looks good at this time but it has not passed the senate yet.  Frank mentioned that it will be very important for the SMR water shares to be in possession of the SSD as we approach the grant funders.
  11. Set a meeting with Hansen, Allen, Luce engineers.  Richard Noble is anxious to meet with us as soon as possible.  We will try to meet next Wednesday evening.  Jay will notify us as soon as it is set.  This exploration meeting can be held out of the district.  After we get through with this, it will be ready for application.  Our attorney would like a copy of the environmental and agricultural studies for legal review. 
  12. Vandalized snow gate locks:  We will have to build a shroud or covering to make the locks accessible only for inserting a key and putting on the chain.  That way, we won’t have people using large tools to smash the locks.  We will also use a larger chain on the next go around.  Jay will get one more new one to have as a spare.  Mont will use our present spare to re-install on the Birch Creek side.
  13. Main Well:  Mont has set the % of power to 86% and that drops the production back to 45 gal. Per minute, which is fine for this year.
  14. Financial Report:  Terry mentioned that our legal/engineering has reached $19,000 + .  Mont mentioned that last June 24th the Board voted to expend up to $31,000 for the engineering and application documentation for the new water system.  The accountant has sent out corrected form 1099’s. 
  15. Mont provided copies of the letter from our attorney to Mr. Riddle’s attorney reviewing all the areas of his complaint.  The board was instructed by Frank that Mr. Riddle can contact Mont for minutes but that for all other information Mr. Riddle needs to formally request in writing or attend board meetings and be on the agenda.
  16. Next meeting will be March 15th, 2008 at 6:30 p.m.
  17. Meeting adjourned at 8:40 p.m.