Skyline Mountain Special Services District
2201 Skyline Mountain Resort
Fairview, UT 84629

Dec 15th, 2007 Minutes of the monthly Board meeting held at Skyline Mountain Resort Clubhouse.  7:20 p.m.

Present were Frank Fraser; Roy Slater, Monte Pugmire.  Excused:  Jay Hansen and Terry Behunin.  No other visitors or contract employees were present.

Frank stated that due to a quorum of 3 present, we would consider only those necessary items and postpone other items until the next meeting.

Minutes of the previous meeting have been forwarded to all for review.  There being no other changes, Roy moved and Monte seconded the adoption of the minutes as provided.  Motion passed 3-0 in favor.  Sec and Chairman will sign all minutes after adoption in the future.  These will be posted on the web site.

Bills to be paid reviewed and approved.  Monte will deliver these to Terry for payment.  They include:  The power bill for the well. Also 4th quarter expenses were approved for board members including mileage, expenses and Board expense.  There were two invoices from SMR for snowplowing + the attorney bill+ Shelley Excavation.  With the agreement of the SMR Board to assist in road maintenance projects this fall in the amount of $35,000 those bills from Christensen, Haynes and Shelley are being paid by that board, including the asphalt repairs.  This will leave us surplus funds for the completion of the Deer Valley, Pine Canyon, Juniper Drive and Choke Cherry.  We do not have yet the remaining invoice from Brothersen due to their hesitation to give us the final until they solved their warranty problem.  We think it will be under $4,000 out of last year’s funds.  No motion is required.

Water program update:  Legacy may be considering a request to transfer water shares from Birch Creek to the new test well they have drilled at the top of Chicken Springs/Archie Hollow.  This could be a problem for them if they try because Birch Creek water can only be moved above the weir in the Birch Creek Drainage.  Roy expressed concern that their test well could have a large effect on our Chicken Springs.  It is public record that Legacy has no such application to Birch Creek at this time.

Water notices sent to property owners:  3 notices:  Steven Page B-54 requiring a meter be installed immediately.  Page wrote a letter asking for extension to accommodate frozen ground and weather (snow).  Houston Robinson B-3.  Meter has been removed and they said it had been re-installed in Oct of 2007.  This has been confirmed.  Graeme A6:  The meter is in but the meter yoke -backflow device is not installed yet.  They had explained to them the procedure for having a licensed contractor and inspection by an SSD member.  They refused the certified letter that does in no way exempt them from their responsibility.  She also tried to contact Frank and he will try to contact them by phone. 

Action item:  Leaky fire hydrant at Guevera.  It is not serious but does need to be dealt with in the spring.  Graeme has filled the hole in so it won’t freeze.  Page has also filled his in to prevent freezing.  Page has acknowledged his responsibility to do this and it was suggested that he write to the Board agreeing to do this.  Also we will write him requiring this to be done as soon as possible.  There is a missing one at B79? Law but that can wait until spring because they are never there in the winter.  We also need some cooperation from the Shelley/Rental house/Hill to have meters installed to protect the Resort.  They are officially outside the District but have their connections by previous agreement when the main well was purchased from the Shelley family. 

Frank has prepared a draft of road evaluation system on every major road so they can be evaluated for priority for maintenance and repair in the future.  This is important in helping us decide where to expend funds and to let people know what they can expect as far as a time line for possible improvements.  2 areas will get letters right away.  One:  the people in the “O” section and Mr. Fox and others in the “C” section.  Frank has drafted a ‘template’ letter for us to consider. Board did approve $2,000 for gravel and grading in “C” section on Nov 24th, meeting.

Jay had suggested we have a binder for each board member with a map of the roads and our template for prioritizing road projects. 

Set schedule for Jan meeting.  Monte asked if it could be Jan 26th.  Every one seemed to feel this was doable.  Frank will confirm.  A major priority will be to have Brothersen to make his presentation to the Board.  It is very important that we have all board present if possible.  It is important that we do this before anything happens in spring … March at the very latest. 
All present were agreeable to such a change.

One remaining action item.  Jay has had the action item to have the potential pick up looked at by the maintenance shop.  As far as we know, this is still not done.  

Motion to adjourn:  Roy Slater moved and Monte seconded.  Motion carried 3-0.  Meeting adjourned at 8:30 p.m.