DRAFT COPY
Skyline Mountain Special Services District
Minutes of the monthly Board of Trustees Meeting held June 21st, 2008 at the Skyline Mountain Resort Clubhouse 
Meeting called to order by vice-chairman, Jay Hansen at 6:42 p.m.

Present were all board members except Frank Fraser who was away.  New board member Will Summerfeldt welcomed.
Minutes of previous meeting sent to all electronically.  Terry moved and Mont seconded the acceptance of minutes.  Vote was 4-0 in favor to accept.
Vote to authorize $1,000 for asphalt patching on Sports Haven Drive and Juniper Drive.  Terry moved and Mont seconded a motion to authorize $1,000 for patching.  Any amount larger will require a voice vote suggested Jay.  Vote was 4-0 in favor.
Doug Shelley suggested we postpone road grading and said that we should leave the roads alone to preserve the rain packed seal.  They will be a little bit rough but won’t be as dusty.  Will suggested that C-section could really benefit from grading since it has not been done for over a year.  Jay suggested that, although C-section could use grading, there are several areas with much deeper ruts and bigger problems.  Terry suggested that we table C-section until next month so we can see where we are financially with the projects already under way.  Discussion centered around Pine Canyon and Hot Springs-Elderberry Loop which are unsafe when it rains.  Mont reminded the Board that although we earmarked $23,000 for Deer Valley Drive, Deer Springs Circle + 3 culverts.  He authorized Christensen up to $17,000 to give us some cushion.  Jay mentioned that we need to coordinate with SMR to have the Hot Well road graded.  We should attempt our project on the above mentioned loop at the same time and with the same contractor to save transport time etc.  Mont mentioned that the south Elderberry section rated the highest (at a rating of 9) on our road evaluation.  Mont asked that we try, if funds allow, to grade out and prep North Deer Valley Drive in the same way we have done the south end.  He said that all the positive effects of the south end road improvement become moot if we don’t do the north end because it, when wet, is impassable.  This is a 500 ft section stretch. 
Mont asked if we should try to hire SMR’s tractor and “brush hog” to cut down the grass at the edge of the road on Sports Haven Drive and Eagle Drive.  He moved that we allow an experiment of $100 worth of time at the $30 per hour rate.  Terry seconded.  Vote carried 4-0.
Boulders on the road just past our upper snow gate should be removed.  We thought Legacy had done this but we found out that SMR had done this.  Jay said it should be referred to SMR’s Board for their action.
Page 2:     Jay said he would try to have the truck ready in two weeks and have it ready for Orson to use in spraying.
Jay said that Thad’s Peak well is up and running and the water tests have been performed.  It has had a small problem with the relay switch but Orson will check for operational continuity.  Jay mentioned that Glen Huntington can set it up on a computer system so that it can be operated and monitored from a remote site.  Jay was authorized to investigate this.  All agreed it would be an excellent upgrade.  Terry suggested that Jay take the action item to write operational instructions for the well. 
Terry brought up Emergency people and whether or not they have access through our gates.  They have been given gate cards but they lose them too often.  Terry will take the action item to investigate who has the keys to the red emergency access box.  When the new clubhouse is finished, a remote will be set up that will open the gate by staff.  Will suggested that we have the SMR Board take the responsibility of informing and policing snow cat use of the paved road.
Mont asked if we could get a quick couple for the lower fill station for anti contamination efforts.  We will also purchase a new fill hose for that fill station.  Jay suggested that we may want to replace the 2” fill tube for the Thad’s fill station.
Orson reported he has been doing some hand spraying on the vegetation.  He will get the tank and pumps ready to go.  He will also build “rip-rap” around the new 24” culvert to help keep the mud and silt out of it.
Orson will review our road signs and report on any missing so we can get new ones made or tipped over ones re-installed.  We also need to review our reflector signs for curves etc.  Orson was asked to try to measure Chicken Springs to keep track of the flow.  Marshall Fox reported on some rocks in the way at C-section.  Will accepted the assignment to remove it.
Terry reported on meeting with the County Commission.  They received us very well and said they wished that every special services district was run as well as ours.  They also said that are very supportive of the efforts to get the deeding process done.
Financials:  We are 10% below budget year-to-date but we still have some major road work to be done.  We are also way over on legal-engineering because of the water project.  So far we seem to be doing very well. 
Frank reported that Hansen, Allen and Luce is concerned that we are not proceeding with our actual application yet.  Terry mentioned that we need to get the water shares transferred and get the letter about the project out to the members.  Mont said he would urge us to proceed on page 3:  this as soon as possible.  He suggested that we could turn the application in while waiting for some of these things so they can both be going on at the same time.  Jay suggested we need the water share transfer and that we need our operations manual complete and accepted by SMR and our Board.  We already have this document prepared.  Mont suggested that we need also to proceed to get our “authority” so we can start doing demand billing for our water.  This is a revenue source we are missing by not doing this type of billing.
Meeting adjourned 7:45 p.m.

Respectfully submitted,
Monte Pugmire, sec-clerk